Administrative Assistant


Airport City - Israel

Company:  Adama Agricultural Solutions
Job ID:  26283

IDR is the unit in Adama responsible for R&D, Product Development, Regulatory & Scientific Affairs and Innovatio

This role is about supporting the logistical and administrative needs of the divisional VP, freeing them to manage the organization with minimal involvement in what can be done by the Executive Assistant. In addition, ensuring the smooth operation of the department, and supporting a positive working and social atmosphere among the team

Key responsibilities

  • VP IDR personal assistance- calendar, travel arrangements, flight requests, hotel, Cell phones, expense reports, getting documents signed, etc.
  • Arrange meeting logistics for key meetings (ensure attendance, location, IT connections, agenda circulation, etc…)
  • Help arrange multi-participant meetings or multi-meetings processes (have access to calendars of key managers but not manage them)
  • Arrange courier services and collect and distribute post
  • Attendance reports and distribution of salary slips and invoice management
  • Visits coordination
    • Make hotel reservations, plan / coordinate day trips, order taxis, order meeting F&B, Arrange for “Mokdan” forms
    • Support trips to IL of leaders based out of IL (follow up with travel coordinator, arrange hotels)
  • Less frequent
    • Support visa and passport issuing
    • Order gifts and gift vouchers
    • Manage updating the global IDR organogram
    • Produce social retreat days and divisional meetings (with production company)
    • Register employees to conferences and training
    • Support the onboarding of new employees
    • Support relocations and special immigration needs (with ORI)
    • Define and implement B-day practices